Product Features & Benefits 

Flexible account structure
          

Account Number, Cost Centre and Departmental analysis.

Set and track budgets

Annual and monthly budgets can be assigned and budget profiles created to calculate monthly budgets by percentage.

Create memorandum accounts

Memorandum accounts are not included in the totals for financial statements, but are still reported on.

Journal Templates

Create templates to easily apportion fixed amounts or percentages across Nominal Ledger accounts - for example, to spread electricity bills across cost centres.

Define up to 20 accounting periods

The comprehensive period accounting structure offers flexibility with tight controls, allowing for open or closed period accounting.

Attach a file to a Nominal account

(E.g. a spreadsheet or graph).

Graphical analysis and presentation of Nominal data

(E.g. bar charts and line graphs can be used to show balance and budget for current and previous years).

Drill Down Facility

Drill down through Profit & Loss, Balance Sheet accounts and summarised Nominal Codes/Cost Centres and departments.

Batch journal entry

Place transactions ‘on hold’ for authorisation or amendment, before finally committing them to the Nominal Ledger.

Easy-to-use VAT Return

procedure

Automate Pre-payment and

Accruals

Flexible Profit and Loss and Balance Sheet layout design

You can have multiple Profit and Loss and Balance Sheet layouts, as well as the ability to import categories used in financial reports.

Unlimited transaction history

Group Analysis

Group Nominal accounts for reporting purposes.

Consolidation

Merge Nominal Ledger data from two or more separate companies for financial reporting.

Transactional analysis

In addition to Cost Centre and Department, assign a transaction to a customisable analysis code - for example to report by project or job.

Process foreign currency transactions

Receipts and payments for your suppliers and customers can be entered through either the Cash Book or the Sales and Purchase modules in up to 100 foreign currencies.

E-Banking facility

Allows supplier payments to be made through your banking software.

Bank Reconciliation

When you receive a bank statement, use this routine to reconcile it with the details of payments and receipts stored in the Cash Book account records. E-Reconciliation facility allows bank reconciliation with your banking software on the same screen. Use the tick box next to each line to quickly and clearly identify and mark items which have been or are to be reconciled before saving the routine.

Automate Direct Debits and Standing Orders

Arrangements can be made to automate transactions on a monthly, quarterly or user defined basis.

E-Mail direct from a

bank record and

launch the bank’s

website

Attach a file to a bank account

(E.g. word processing documents and spreadsheets).

Graphical analysis and presentation of bank data

(E.g. bar charts compare the current year’s bank account balances to last year’s).

Inter Account Transfers

Move money from one bank account to another. Transfers can be made between banks of the same currency or different currencies.

Authorisation

Purchase invoices if above a user defined level can be flagged prior to payments, enabling greater cost control.

Grouped transactions

Cash Book group transactions function allows drill down from the paying-in slip to the individual postings.

Define terms of business for each supplier account

(E.g. agreed number of days for settlement of payments, settlement discount and credit limit).

Unlimited analysis codes

Produce detailed analysis of your suppliers using the unlimited analysis codes. The codes created can be linked to the Sales or Purchase Ledger (or both) and a list of valid values provided ensures accuracy of the data captured.

Trading periods

The Purchase Ledger can utilise trading periods for extra balance and transactional analysis, which can match the open period accounting structure or have its own date ranged structure. In busy periods for example, it may be more applicable to analyse purchases weekly rather than by monthly.

e-Mail direct from

supplier records and

launch your supplier’s

websites

Graphically analyse and present supplier data

(E.g. bar charts show turnover and aged balances).

Transaction ‘drill down’ facility

Analyse supplier transaction details including nominal payment and tax analysis as well as any transactions under query, for example details of invoice items, payments made and notes recorded.

Account and transactional drill around facility

View the status and details of any invoice or purchase order from with the supplier record or transaction enquiry. This flexible option supports drill down to individual line detail including receipt and invoice status as well as providing the option to re-print a document such as an invoice or GRN.

Unlimited transaction

History

Authorisation

Purchase invoices if above a user defined level can be flagged prior to payments, enabling greater cost control.

Batch data entry

Full batch control allowing the amendment, addition to or deletion of batched transactions, before committing them to the Purchase Ledger.

Currency management

The Purchase Ledger will maintain turnover details of an account in both the base currency and the operating currency of the supplier, using spot or period rates or a combination, as well as recording a full transactional revaluation history.

Send payments to a factor house

Send payments to a company that collects supplier debts on their behalf.

Automate payments

Quickly identify all invoices overdue for payment and those that if paid, will qualify for settlement discount. Payments can then be made electronically or cheques and/or remittance advice printed.

Flexible Cheque and

Remittance Advice

Design

E-Banking facility to

post supplier payments

directly through your

banking software.

Credit reference information

Supplier credit rating, account terms, payment terms can be stored directly against the supplier record. Furthermore, the credit control options which are stored against a supplier let you record key credit control dates and credit check on-line.

Multiple trader contacts

Unlimited number of contacts, roles telephone numbers and other contact numbers can be held for supplier.

Currency management

The Sales Ledger will maintain turnover details of an account in both the base currency and the operating currency of the customer - using spot rates, period rates or a combination as well as recording a full transactional revaluation history.

Define terms of business for each customer account

(E.g. agreed number of days for settlement of payments, settlement discount and credit limit).

Create individual price

lists for your customers

Unlimited analysis codes

Produce detailed analysis of your customers using the unlimited analysis codes. The codes created can be linked to the Sales or Purchase Ledger (or both) and a list of values provided, ensures accuracy of the data captured.

Trading periods

The Sales Ledger can utilise trading periods for extra balance and transactional analysis which can match the open period accounting structure or have its own date ranged structure. In busy periods for example, it may be more applicable to analyse sales weekly rather than monthly.

E-Mail direct from

customer records and

launch your customers’

websites

Multiple trader contacts

Unlimited number of contacts, roles telephone numbers and other contact numbers can be held for customers.

Attach a file to a customer’s account

(E.g. word processing documents, images and spreadsheets).

Head Office Facility

Controls if/where statements are sent.

Graphically analyse and present customer data

(E.g. bar charts show turnover and aged balances).

Transaction ‘drill down’ facility

Analyse customer transaction details including nominal, payment and tax analysis as well as any transaction under query (e.g. details of invoice items, payments made and any user notes recorded).

Account and transactional drill around facility

View the status and details of any invoice or sales order from with the customer record or transaction enquiry. This flexible option supports drill down to individual line detail including allocation, dispatch and invoice status as well as providing the option to re-print a document such as an invoice or dispatch note.

Unlimited transaction

history

Integrated credit management features

Includes debtors letters, statement production, provisions for doubtful and bad debts, and the ability to place customer accounts on hold.

Batch data entry

Amend, add to or delete entries of batches of transactions, before finally committing them to the Sales Ledger.

Credit reference information

Customer credit rating, account terms, payment terms can be stored directly against the customer record. Furthermore the credit control options also record key credit control dates, provide the ability to on-line credit check and automatically calculate your customers average time to pay.

Order documentation

Order acknowledgements, picking lists, delivery notes and invoices.

User privileges

Configurable user rights for margin calculation, discounting and other options.

View stock availability

Availability of stock across locations can be easily viewed at order entry.

Flexible order cycle

Configure the system to match your company’s workflow.

Transaction e-Mail

Sales Orders can be received electronically from customers via BASDA compliant XML messages.

Goods returned/Credit

note facility

Prospect quotations

Quotations can be created for prospect customers who do not have an account. On conversion of the quote you will be prompted to create a new account or link the prospect to an existing account.

Stock allocation

Stock can be allocated to Sales Orders in a number of ways, including by product group. In addition stock usage can be improved by allocating stock by priority, either by date, sell by date, by bin order, by first in first out or a user defined order.

Stock reporting

Full stock reporting is available.

Foreign currency orders

Accept orders in up to 100 currencies.

Prioritise customers when fulfilling orders

You can rate each customer by importance to ensure that stock is allocated to your most valuable customers first.

Support for flexible pricing and discounts

In conjunction with the Price Book, complex pricing schemes can be easily adopted and managed.

Price and availability queries

Quickly deal with speculative ‘price and availability’ queries for customers, with applicable discounts.

Control of tax code

It easy to override the stock item stock tax code using the tax code on the customer record.

Multiple invoice layouts

A default layout and a customer specific layout can be created.

Sales order profitability

Sales orders record original ‘estimated’ profit for stock items and a ‘realised’ profit which is updated either at point of dispatch or invoice. True Sales Order profitability is therefore recorded as the actual cost of the item is posted back to the order/order line.

Part exchanges

Negative free text items are allowed on a sales order to represent any part exchanges agreed as part of an order.

Multiple delivery addresses

Orders can be delivered to a number of different customer delivery addresses.

Full link ‘Back to Back’ orders

A Purchase Order can be raised automatically against an item that is not normally carried in stock.

Managing orders

Customer order templates can be saved for repeat orders and run on a weekly, monthly, quarterly or user-defined basis. In addition new orders can be created based on a previous one, to save re-keying the same information.

Order comments lines

Can be used internally, for example on a picking list, or can appear on customer documentation.